How to Estimate Equipment Cost in Construction

January 26, 2024

Equipment cost estimation plays a pivotal role in construction projects, influencing budget compliance, resource allocation and ultimately determining project feasibility. Understanding the intricacies of this process is essential for construction professionals aiming to build successful projects. Fortunately, through strategic approaches and embracing modern tools, the equipment estimation process becomes a precise science.

The first step to accurately estimating equipment costs in construction is conducting a quantity takeoff. This involves reviewing the project contract documents, plans and specifications to understand the scope and quantity of work that will be performed. This information will be compiled and used to create an intermediate estimate, also known as a base estimate. This estimate dives deeper into the size, complexity and scope of the project and starts to incorporate blueprint details, estimating indirect costs such as bonding requirements, security clearances and reporting and inspection needs.

Once the base estimate is completed, contractors can start to establish their internal rental rates for each piece of equipment. These rental rates are based on the original cost of the equipment, plus an estimated annual repair costs and insurance and tax expenses. These estimates will be incorporated into the final cost estimate, and an allowance for depreciation can be added to cover the wear and tear that equipment experiences.

To complete a comprehensive equipment cost estimation, it is important to consider all potential costs associated with each piece of equipment. This includes both ownership costs (purchase, depreciation and financing) and operating costs (fuel, maintenance and repairs). Using historical data analysis, cost indices and software solutions can help estimaters to compile these detailed pricing elements and set the stage for informed budgeting and efficient resource management.


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